Assistant Director, Marketing & Engagement

Posting date
11/17/2023

Open Until Filled
Yes

Position Number
1128687

Department this Position Reports to
Advancement Marketing & Engagement (M&E)

Hiring Range Minimum
$60,800

Hiring Range Maximum
$76,000

Union Type
Not a Union Position

SEIU Level
Not an SEIU Position

FLSA Status
Exempt

Employment Category
Regular Full Time

Scheduled Months per Year
12

Scheduled Hours per Week
40

Schedule

Monday through Friday from 8 am to 5 pm.

Location of Position

Hanover, NH

Remote Work Eligibility?
Remote eligible

Is this a term position?
No

If yes, length of term in months.
NA

Is this a grant funded position?
No

Position Purpose

With guidance and direction from the Director of Communication Administration, the Assistant Director helps with projects for the Marketing & Engagement team. This position plays an important role assisting in day-to-day operations. Following strong project management principles and working with the Director, supports the project management process toward the goal of meeting key project milestones and deadlines.

Required Qualifications – Education and Yrs Exp
Bachelors or equivalent combination of education and experience

Required Qualifications – Skills, Knowledge and Abilities

• Excellent project management skills; ability to manage multiple projects and deadlines.
• Understanding of creative strategy, print and digital content development and channel delivery.
• Able to communicate and work effectively with a diverse set of customers, clients, and colleagues.
• Exceptional problem-solving, planning, and interpersonal skills.
• Excellent verbal and written communication skills.
• Knowledge of project tracking systems.

Preferred Qualifications

• Two years experience in an advertising, or creative agency.
• Project management experience with multiple simultaneous projects, including printed and online media.
• Experience working at a college, university, or similar institution.
• Experience with Jira project management system.
• Understanding of scrum principles and workflow.

Department Contact for Recruitment Inquiries
Cindy Hodgdon Welch

Department Contact Phone Number
603-646-3925

Department Contact for Cover Letter and Title
Cindy Hodgdon Welch, Associate Director

Department Contact’s Phone Number
603-646-3925

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Yes

Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions

Please note this position is not visa sponsorship eligible.

This position is remote eligible; however, the successful candidate needs to be within commuting distance to Dartmouth campus.

Quick Link
https://searchjobs.dartmouth.edu/postings/71512

Description

Project/Portfolio Management
Assists Director of Communication Administration, department directors, and client colleagues to help with project development, from concept to completion, including intake, work assignments (in partnership with directors), project management process, and vendor interaction. Organizes team meetings and helps keep a detailed “to do” list along with a project timeline. Monitors progress of all jobs and collaborates with Director of Communication Administration and directors to ensure that deadlines are met. Coordinates client-colleague meetings and establishes project check points with clients. Assists with day-to-day client interactions, striking a balance between customer orientation and expectation management. Adjusts style and processes to meet client needs. Performs administrative tasks as needed, such as scheduling meetings and taking notes.

Percentage Of Time
50%

Description

Performs the duties of scrum master for the M&E team, helping the team in scrum process. Is responsible for use and configuration of current project management tool (Jira). Recommends upgrades and adjustments to project management tools and process as needed.

Percentage Of Time
20%

Description

Assists the Director of Communication Administration with short- and long-term plans for the entire portfolio of communications projects. Communicates the status of projects to interested parties. Assists the Associate VP and Director of Communication Administration in developing and overseeing annual budget for M&E projects. Performs other duties as assigned.

Percentage Of Time
10%

Description

Negotiates with printing firms and other vendors; manages vendor relationships. Prepares specifications conforming to bid processes, obtains estimates, and assists in vendor selection for projects in various media.

Percentage Of Time
10%

Description

Assists with securing photographers and ensuring all assets are received and uploaded to asset management system. Partners with team directors to ensure that project documents and all media produced for clients are complete, current, and stored/archived
appropriately.

Percentage Of Time
10%
*
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
*
Performs other duties as assigned.