Project Specialist (AASHTO and HPO)

School of Public Affairs&Admin

Position Overview
As the professional development arm of
the School of Public Affairs & Administration(SPAA), the Public Management Center (PMC) offers professional education and consulting
services focused on skills enhancement for leaders, managers, staff, and teams to support organizational development in public agencies
across Kansas and Missouri. We are an entrepreneurial center: 90% of our budget comes from revenue from our professional education programs,
consulting services, and conferences.

The PMC is the home of the Heartland Certified Public Manager® Program (CPM), one of the most
active CPM programs in the United States. Our other programs include the Emerging Leaders Academy (ELA); and Supervisory Leadership Training
(SLT). Our consulting services support government agencies and other public service entities in the Kansas City region and across Kansas and
Missouri; these services include strategic planning, public engagement and facilitation, customized training, and team building.

The
Project Specialist supports the delivery and execution of the PMC’s professional education & consulting efforts that includes utilizing a
project-based system for new initiatives and existing program offerings. These efforts maximize enrollment, streamline operations, and
support yearly key performance indicators. This position operates across the implementation, execution, and completion stages of projects.
The Project Specialist may work with the Director, Associate Director, Educational Program Managers, Project Coordinators, and
Communications Coordinator.

We believe in continued educational pursuit and encourage individuals who have graduated from a ranked
School of Public Administration to apply. The University has a robust tuition assistance program and the school has scholarship funds for
individuals who are accepted into our programs.  Please contact us to learn more about these important benefits that are available for the
successful candidate.

Job Description
50% – Project Support

• Supports PMC project coordination to ensure
  projects are delivered on time, within the project budget, and with the best odds of achieving objectives as outlined by the Director and
  Associate director
• Maintains comprehensive project tracking systems to monitor and report project progress.  
• Collaborates
  with internal and external stakeholders to assist in the completion of PMC assigned project.
• Creates project deliverables:
  Outsourced printing, graphic design, document compiling, and binding activities; invoicing clients; payment processing; certificate
  generation; learning management system adjustments; Facility management; catering services; assessment activities; etc
• Disseminate
  information proactively to internal and/or external stakeholders.
• Utilizes PMC technology – HubSpot, Enrole, Touchnet, MS Office,
  etc.  
• Thinks adaptively and within a solution-orientated mindset to solve issues in collaboration with PMC staff.
• Provides
  on-site support for PMC in-person and online events as identified through PMC strategic priorities.
• On site assistance may include
  but is not limited to, tech support, check in support, notetaking.
• On site assistance may fall outside of normal business hours (M-F
  8 to 5).
• Assists Communications Coordinator and Project Coordinators as needed in the execution of PMC events such as graduation
  ceremonies, conferences, lecture series, etc.

45% – American Association of State Highway and Transportation Officials (AASHTO) &
High Performing Organization (HPO) Program Support

• Assists the Associate Director with the AASHTO Executive Institute (Washington,
  DC) and the AASHTO Leadership Institute (Lawrence, KS), and a resident HPO leadership institute, including coordination of hotels, food,
  audiovisual, curricular flow, contracting, assessment, and recruitment.
• Develops reporting elements to inform partners of student
  learning and overall program outcomes.    
• In collaboration with the PMC Associate Director:
  • Assists with the marketing
    strategy to maximize program enrollment.
  • Monitors transactions to ensure program is on budget.
  • Assists teaching
    professionals with research to enhance course curriculum.
  • Ensures excellent client service to AASHTO and the subcontractor
    team.
  • Evaluate, engage with, and monitor trends in transportation and city management to further promote excellence and best
    practices within the field.

5% – Professional Development

•     Engages in professional development for skills
  related to the position.

Position Requirements

•   Monday – Friday: 8 to 5
•   Hybrid
  Position
•   On-site assistance may fall outside of normal business hours (M-F 8 to 5)
•   Travel Time
  25%-50% 

Required Qualifications

1. Bachelor’s degree (by the time of appointment) in a public service-related
   field plus one year of related experience in project management, project coordination, project execution, project implementation, or
   comparable executable activities as outlined in application materials.   OR,   Associate degree (by the time of
   appointment) in public service-related field plus three years of related experience in project management, project coordination, project
   execution, project implementation, or comparable executable activities as outlined in application materials.
2. Demonstrated experience
   working collaboratively in a team setting as evidenced by application materials.
3. Strong written communication skills, as evidenced
   by application materials.

Preferred Qualifications

1. Six months of experience using CRM software systems such
   as HubSpot, Salesforce, or Slate.
2. Six months of experience with a registration software system such as Enrole, Eventbrite, or
   Whova.
3. Six months of experience with Public Management Center programs, as evidenced by application
   materials.

Contact Information to Applicants
Alex Terwilliger
alex.terwilliger@ku.edu

Additional Candidate Instruction
Applicants must submit a cover letter, resume, and three professional references to be considered for this position. It is strongly
encouraged that those materials directly address this position’s required and preferred qualifications.

Applicants who do not submit
a cover letter, resume, and three professional references will not be considered. Incomplete applications will not be
considered.

First review of applications will begin on December 18, 2023 and will continue until a pool of qualified applicants is
obtained.

Advertised Salary Range: 40,000 minimum

Application Review Begins:
18-Dec-2023

Anticipated Start Date: 22-Jan-2024

Primary Campus
University of
Kansas Lawrence Campus

FTE: 1.0

Reg/Temp: Regular

FLSA
Status
Nonexempt

Employee Class: U-Unclassified Professional Staff

Work
Schedule
full time

Job Family
EducationalSuport&Delivery-KUL

Conditions of
Employment
Contingent on Funding

Work Location Assignment
Hybrid

Disclaimer
The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex,
national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity,
gender expression, and genetic information in the university’s programs and activities. Retaliation is also prohibited by university policy.
The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for
all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS
66045, 785-864-6414, 711 TTY.