Personal Assistant to Chief Executive Officer at HelloMe Limited

Job Description

UK Neo-Banking Financial institution, providing Banking as a Service (BaaS)ABOUT THE ROLE:

We are seeking a dynamic and highly organized individual to serve as the Executive Assistant to the CEO to join our team.
This pivotal role involves streamlining and optimizing the CEO’s workflow by effectively managing tasks, communications, and priorities.

Responsibilities:

Task Delegation:

Work closely with the CEO to understand priorities and strategic objectives.
Delegate tasks to appropriate teams or individuals, ensuring alignment with overall goals.

Calendar Management:

Manage the CEO’s calendar, strategically prioritizing meetings and commitments.
Coordinate with teams to schedule internal and external appointments.

Communication Coordination:

Act as a central point of contact for the CEO, managing emails, calls, and messages.
Filter and prioritize communications based on urgency and importance.

Project Management:

Oversee key projects on behalf of the CEO, ensuring timelines and deliverables are met.
Facilitate collaboration among teams to achieve project goals.

Information Management:

Organize and maintain relevant information, files, and documentation.
Provide timely access to necessary data for decision-making.

Meeting Preparation:

Prepare agendas, presentations, and materials for meetings.
Attend meetings, take notes, and ensure follow-up on action items.

Travel Coordination:

Arrange travel plans, including flights, accommodations, and ground transportation.
Develop comprehensive itineraries for business trips.

Confidentiality and Discretion:

Handle sensitive information with the highest level of confidentiality.
Uphold professional discretion in all interactions and communications.

Process Optimization:

Identify opportunities for process improvement and efficiency.
Implement systems to streamline workflows and enhance productivity.

Perform other tasks for the CEO as required

Requirements and Skills:

Minimum of 5 demonstrable years of proven experience as an Executive Personal Assistant.
Bachelor’s degree in Business Administration, Management, Finance, or a related field.
Project management skills and the ability to prioritize and manage multiple tasks simultaneously.
Proactive and solution-oriented mindset.
Creative skill with a result-driven mindset for contributing new and innovative ideas.
Ability to work independently, self-motivated and manage time effectively.
Proficient in MS Office suite, office management system and procedures.
Understanding of banking operations and industry trends.
Excellent interpersonal and collaboration skills. 
Excellent communication and presentation skills.
Must be smart, tech-savvy and dress smartly.
Discreet and confidential.



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