Programme Assistant

Description du poste Job Description – Programme Assistant (2408648)* Programme Assistant – ( 2408648 ) Grade : G5 Contractual Arrangement : Fixed-term appointment Contract Duration (Years, Months, Days) : 1 Year (subject to availability of funds, satisfactory performance and continuing need for the position) Job Posting : Nov 5, 2024, 11:34:57 PM Closing Date : Nov 20, 2024, 2:59:00 PM Primary Location : Morocco-Rabat Organization : EM\_MOR WHO Representative’s Office, Morocco Schedule : Full-time IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings. OBJECTIVES OF THE PROGRAMME To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s health and development agendas and harmonized with the United Nations country teams. DESCRIPTION OF DUTIES The incumbent will perform the following duties: 1. Provide full administrative support to the assigned programme. Draft, review and revise correspondence, reports and documents for proper format and content in consultation with the supervisor. Independently compose correspondence of administrative nature, take notes at meetings, provides informal interpretation/translation when required. 2. Prepare and process travel requests for team members using GSM, arrange for visa issuance, security clearance, flight and hotel bookings, follows up travel related issues of national and international missions. 3. Scan, record, refer and follow up correspondence and documents, evaluate the urgency or critical nature bringing them to the attention of the responsible staff. Inform and remind responsible staff of follow-up dates, response or specific actions, supplying supporting material as appropriate. 4. Using GSM, monitor aspects of the implementation of country activities, funds for project/programme budget levels and financial expenditures, according to the approved country workplan. Initiate and process different transactions in GSM, including procurement of goods and services. Follows up with concerned parties the receipt of deliverables and finalization of payments. 5. Compile background material for planning, monitoring and evaluation, communication (including mini-review) exercises. Maintain and update the filing of technical documents and correspondence (soft/hard copies and databases if applicable). Create background reference material as appropriate for planning, M&E and communication around the assigned projects; access and retrieve relevant material. 6. Finalize all administrative and logistics preparations required for the organization of meetings held in the country (working groups, seminars/courses, workshops) and pay per diem to participants as appropriate (if needed). 7. Respond to and act on telephone enquiries in a timely manner. Assess the critical nature of technical issues and direct them to appropriate staff for reply, coordinate appointments for supervisors, establish and maintain a proper computerized information system on MOH and UN counterparts, WHO Collaborating Centers, etc. 8. Brief colleagues on general office administrative process. Assist/replace administrative staff in the team and perform other related duties as required. Participate in field visits, if required. REQUIRED QUALIFICATIONS Education Essential: Completion of secondary education supplemented by secretarial or business administration training Desirable: University degree in business administration, social sciences, communication or related field is an asset. Experience Essential: At least five years’ progressive administrative experience. Desirable: Relevant experience in the UN system. Skills Good filing and organizational skills. Ability to maintain good working relationships with staff, experts and visitors. Demonstrated ability to translate routine correspondence into English. Very good time management and stress management skills. Knowledge of WHO rules, manuals, practices, procedures and WHO Style Guide applicable to the administrative level an asset. WHO Competencies Teamwork Respecting and promoting individual and cultural differences Communication Moving forward in a changing environment Producing results Use of Language Skills Essential: Intermediate knowledge of English. Expert knowledge of French. Expert knowledge of Arabic. Desirable: The above language requirements are interchangeable. REMUNERATION WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at MAD 237,433 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave. ADDITIONAL INFORMATION This vacancy notice may be used to fill other similar positions at the same grade level Only candidates under serious consideration will be contacted. A written test and/or an asynchronous video assessment may be used as a form of screening. In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: . Some professional certificates may not appear in the WHED and will require individual review. According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics. The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States () are strongly encouraged to apply. Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the into practice. WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates. * WHO has a smoke-free environment and does