Crédit Agricole CIB – Real Estate Services Administrator

July 8, 2024

Apply for this job

Job Description



Entity

About Crédit Agricole Corporate and Investment Bank (Crédit Agricole CIB)

Crédit Agricole CIB is the corporate and investment banking arm of Crédit Agricole Group, the 10th largest banking group worldwide in terms of balance sheet size (The Banker, July 2022).
8,600 employees in more than 30 countries across Europe, the Americas, Asia-Pacific, the Middle-East and North Africa, support the Bank’s clients, meeting their financial needs throughout the world.
Crédit Agricole CIB offers its large corporate and institutional clients a range of products and services in capital market activities, investment banking, structured finance, commercial banking and international trade.
The Bank is a pioneer in the area of climate finance, and is currently a market leader in this segment with a complete offer for all its clients.

For more information, please visit www.ca-cib.com

Twitter: https://twitter.com/ca_cib
LinkedIn: https://www.linkedin.com/company/credit-agricole-cib/

By working every day in the interest of society, we are a group committed to diversity and inclusion. All our positions are open to people with disabilities.   


Reference


2024-91129  


Update date


08/07/2024

Summary

Coordinate corporate real estate projects with scope that includes project management, financial analysis. Manage existing lease contracts.   Lead department’s sourcing initiatives; oversee vendor contract management and expense control.   Assist in premises and non-premises budget planning and expense tracking. Serve as Property & Corporate Services’ Insurance Correspondent, Permanent Control Correspondent and BCP Coordinator.

Key Responsibilities

  • Coordinate real estate projects in the Americas region (currently 5 locations in the US and sites in 5 other countries) with head office and local teams, including correspondents in PCS, Finance, Legal, Global Information Technology (GIT), Global Sourcing & Procurement (GSP) and the impacted Business Lines, throughout the project lifecycle: From development of the requirements, site search and financial modelling of scenarios, to lease execution, fit-out and move-in
    • Work closely with key internal and external stakeholders
    • Prepare project presentations & budgets and financial analysis
    • Perform qualitative and qualitative evaluations of new office options covering all pertinent criteria.
    • Coordinate the sourcing & procurement of design & construction services and furnishings.
    • Drive project activities to meet identified milestones and deadlines in the schedule.
    • Closely track expenditures against the project budget and provide reporting.
    • Ensure the proper close out of the project at its conclusion.
  • Regularly communicate with commercial real estate industry professionals to gain market intelligence.
  • Lead the department’s sourcing initiatives in coordination with GSP and work with Legal in RFP processes and in the contracting of premises related goods and services.  Oversee the department’s vendor contract files and create milestone alerts for scheduled increases, options (early termination, expansion/contraction, extension, etc.). 
  • Assist with the annual preparation of the department’s operating expenses and capital budgets (currently a yearly budget of appx. $20M). 
  • Actively track with Finance actual expenditures against the established budgets, prepare forecasts and provide regular reporting to management.   Oversee the monthly expense accrual process and perform monthly account certifications.
  • Support the Department Manager in the administration and internal reporting of global and locally placed insurance policies related to property & casualty and FINPRO coverages. Participate in the annual renewal exercise of the insurance policies.   Serve as the insurance correspondent with CA Assurances and update the Odyssee database with insurance policy information.

Key Responsibilities Continued.

  • Maintain all commercial office lease files, including any subleases, and create milestone alerts for scheduled rent increases, options (early termination, expansion/contraction, extension, etc.) and expirations. Ensure compliance with all covenants and contracted commitments vis-à-vis rent, real estate taxes, and operating expense escalations.
  • Oversee the processing of the monthly fixed and variable rent payments, receivables, and subtenant billings, including all escalation charges.
  • On an ongoing basis, actively coordinate processing of vendor billings with other PCS team members to ensure timely payments of invoices. Take the lead in resolving any vendor billing issues. 

Secondary Responsibilities:

  • Serve as the department’s Permanent Control Correspondent and coordinate with the Department Manager in planning, updating and implementing new procedures, controls and key risk indicators as may be necessary.
  • Serve as department BCP Coordinator and organize with department team members the recovery plan and the annual update of the department’s Business Impact Assessment.
  • Support the Department Manager in the oversight of the outsourced corporate services, including the executive dining services and mailroom services.
  • Participate in other departmental functions as may be required.

Management and Reporting

Reports to the Manager of Property & Corporate Services who reports to the Chief Operating Officer

 

Salary Range: $100k – $115k

Required: College graduate

Desired: Background in corporate real estate, architecture or design

Required: 3-5 years’ experience in real estate services.

Desired:

  • Experience with financial planning and costs tracking
  • Experience with project management





Source link