Humanitarian Monitoring and Programme Officer at UNDP January, 2024

This position is based in OCHA Nigeria Humanitarian Fund. This position is responsible for conducting programme, monitoring and reporting activities on behalf of the Head of Humanitarian Financing; act as secretariat the NHF Advisory Board; for donor relations, particularly with NHF donors; and for humanitarian financing advocacy, analysis, and reporting.   

This job opening is being advertised for the position of Humanitarian Monitoring and Programme Officer (NOB) located in the OCHA Maiduguri Office and reports to the Monitoring & Reporting Officer (P3).

Responsibilities:

Under the general supervision of the Monitoring & Reporting Officer (P3), the Humanitarian Monitoring and Programme Officer will be responsible for the following duties:

Implementation of the monitoring pillar of the NHF accountability framework. 

• Perform monitoring missions in line with the NHF monitoring plan.
• Perform the coordination and implementation of field monitoring visits and remote monitoring of NHF-funded projects.
• Document, analyze, and interpret the results from field monitoring visits and remote monitoring to assess the progress against the strategic objectives of the Allocation and the Fund.
• Review submitted project monitoring reports, analyze the results, and follow up on recommendations with respective partners.
• Provide training and build capacity on monitoring and reporting to NHF partners, in line with NHF Training Plan.

Review narrative reports of NHF funded projects.

• Liaise with partner to receive progress narrative reports in time as per defined operational modalities of NHF funded project.
• Review narrative reports and provide feedback to partners.
• Guide partners and respond partners ‘queries about narrative reporting.

Facilitate knowledge-building and knowledge-sharing on NHF processes within OCHA Nigeria and the NHF implementing partners.

• Reinforce capacity assessment of new partners.
• Drafting of the NHF Annual Report.
• Build capacity of NHF eligible partners.
• Manage Allocation processes.
• Facilitate donor missions in deep field.
• Perform any other duty assigned by Head of M&Rs

NHF Advisory Board Secretariat 

• Advise the Head of Humanitarian Financing to convene regular NHF Advisory Board (AB) meetings on behalf of the Humanitarian Coordinator (HC) to establish NHF allocation strategies, endorse funding recommendations and to facilitate policy discussions. 
• Manage NHF AB meeting invitations and confirmations; maintain AB contact lists.
• Coordinate with the Head of the NHF to ensure required logistics and venue, set up of audio-visual, and documentation is prepared in folders. 
• Take detailed minutes, capturing the basis for decisions especially on strategic priorities and endorsement of projects.  Ensure timely turnaround of minutes within 48 hours. 
• Communicate on behalf of the Head of Humanitarian Financing on the NHF and coordination meetings with partners, including the Abuja based UN agencies and NGOs.
•  other tasks as directed by the head of the Information Management Unit.

Competencies

Professionalism: Proven analytical capacity and ability to conduct independent research and analysis, identify issues and recommend appropriate solutions.  Ability to relate humanitarian affairs issues and perspectives, including gender issues, political and economic, social, and human rights in the presentation of coherent analysis and reporting. Strong negotiation skills: ability to lead and gain assistance from others in a team endeavor, and to articulate coherent arguments to reach agreement.  Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g., armed conflict, civil strife, natural disasters, and human misery). Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Strong interpersonal skills, including ability to operate effectively across organizational boundaries; ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Planning and Organizing: Proven ability to plan and organize, establish priorities, manage, and monitor work plans, coordinate competing demands, and work to tight deadlines. 

Communications: Proven ability to write in a clear and concise manner and to communicate effectively, including ability to prepare reports and conduct presentations, articulating options concisely, conveying maximum information, making, and defending recommendations. 

Required Skills and Experience:

Education:

An advanced university degree (Master’s degree or equivalent) in Political or Social Science, Economics, Business, Law, International Studies, Public Administration, or other relevant science or a related field with 2 years of relevant experience, or a first level university degree with relevant academic qualifications with a combination of 4 years of relevant work experience will be accepted in lieu of the advanced university degree.

Experience:   

• A minimum of four (4) years of professional experience in humanitarian monitoring and/or programmes or similar functions is required.
• Experience working in the BAY States (Borno/Adamawa/Yobe) is required. 
• Experience working with Monitoring and Evaluation is required.
• Experience with Pooled Funds (NHF and/or CERF) either directly or as a partner is desirable.
• Experience in analytical skills, drafting and report writing skills are required and experience with project budgeting and proposal writing is desirable.
• Experience in a humanitarian context within the UN common system or in a comparable international organization is desirable.

Language Requirements: 

• Fluency in oral and written English is required. Candidates will be tested on their linguistic ability. 
• Knowledge of Hausa and other local languages is desirable.