Personal Assistant to the MD at Trinity Financial Services November, 2024
Job Description
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Job Summary
- The Personal Assistant to the Managing Director performs personalized administrative duties.
- In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of the Managing Director as well as perform any other duties assigned.
Key Responsibilities of the Position
Administrative Tasks:
- Act as the point of contact between the manager and internal/external clients
- Screen and direct phone calls
- Manage calendars, schedules, and appointments
- Coordinate travel arrangements (flights, hotels, transportation)
- Prepare and distribute correspondence, reports, and documents
- Maintain organized files, databases, and records
- Handle email, phone, and mail correspondence
- Take dictation and minutes.
Communication:
- Answer phone calls and respond to messages
- Communicate with vendors, contractors, and service providers
- Prepare and deliver presentations (if required)
- Maintain confidentiality and discretion.
Experience and Qualifications
- Bachelor’s Degree / HND in Administration or any other related discipline.
- 2+ years of personal assistant experience.
Knowledge, Skills, and Abilities:
- Excellent communication, organizational, and time management skills
- Proficient in Microsoft Office, Google Suite, or similar software
- Ability to maintain confidentiality and discretion
- Flexibility and adaptability in a fast-paced environment
- Strong problem-solving and analytical skills