Project Coordinator (2) – City of Richmond
Job Description
The City of Richmond is a diverse and dynamic community in pursuit of our vision
to be the most appealing, livable and well-managed community in Canada.
People l Excellence l Leadership l Team l Innovation
Imagine a career with the City of Richmond, a dynamic environment for growth and continuous improvement, fostered by our collective strengths and creativity. We are a vibrant, diverse cosmopolitan city, supported by a strong economy and recognized as leaders in innovation and service delivery excellence. The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a goal that is only made possible by developing our most valuable asset – our people. This is a great opportunity to join our team and shape our community.
Project Coordinator
Overview
This posting is for two Project Coordinator positions – one with the City’s Engineering Design and Construction Department and one with the City’s Engineering Planning Department.
The Engineering Design and Construction Department is responsible for project delivery of the design and construction of City of Richmond’s capital infrastructure program.. The team works to ensure a high standard of customer service delivery, while facilitating the delivery of water, sanitary sewer, roads and flood protection capital projects.
The Engineering Planning Department is responsible for infrastructure planning, including short, medium and long-range improvement strategies to address ageing infrastructure, population growth, and climate change. The team works to ensure a high standard of customer service delivery, while facilitating the overall planning of the City’s water, sanitary sewer, roads and flood protection infrastructure.
Reporting to the Project Manager or Senior Project Manager, this position requires the incumbent to assist with a variety of design and construction and planning projects, which could include large multi-year infrastructure projects and infrastructure capital planning. The Project Coordinator will be responsible for the development and definition of project scopes, schedules and budgets, as well as managing infrastructure grant applications, supporting in the oversight of project consultants, and preparing procurement documents.. In addition, the Project Coordinator will lead project administrative efforts, including information collection and management, cost tracking, reporting and project close out requirements.
Examples of key responsibilities include, but are not limited to:
- Coordination of design, contract administration and documentation;
- Cost estimating;
- Supporting the development of asset management plans, including ageing infrastructure planning, capital planning, and utility budgeting;
- Preparation of technical and status reports, project specifications, schedules, and budgets;
- Preparation of grant applications for flood protection, water, sanitary sewer and roads infrastructure projects; Conducting field inspections of the work performed and ensuring the work is completed in accordance with contractual terms and regulations;
- Facilitating and managing City infrastructure design and construction projects;
- Developing and utilizing infrastructure models and programs (e.g. hydraulic and pavement management models);
- Overseeing consultant and contractor teams to ensure delivery of full scope of services, and evaluate performance;
- Establishing project budget control reports to identify the approved budgets, cost tracking and the forecasted total project costs;
- Entering and tracking project information in the in-house capital project software, including past cost tracking, capitalization and project end reporting administration;
- Writing Request for Proposals, Expression of Interests, and tender documents for consulting services;
- Coordinating with the City’s Purchasing Department for consultant and contractor procurement; and
- Administration of project tracking and reporting requirements for various grants and other external stakeholder coordination.
Knowledge, Skills & Abilities:
- Knowledge of infrastructure planning and hydrodynamic modeling
- Ability to interpret and understand hydraulic calculations;
- Knowledge of asset management software and methods;
- Knowledge of City of Richmond policies, procedures, and practices with an ability to apply these to the work being performed and ensure that documentation is being accurately collected and entered into various software systems, such as Richmond Enterprise Document Management System (REDMS);
- Ability to understand and use of the City’s standard form of consulting and construction contracts, Construction Manager Master Agreement, supplementary conditions, Request for Proposals, Expression of Interest, and Request For Qualifications templates;
- Experience and knowledge in design and construction principles, engineering practices and procedures applicable to the work performed;
- Considerable knowledge of construction costs, materials, methods and practices.
- Working knowledge of Master Municipal Construction Documents and Specifications, zoning and related municipal legislation governing the work performed;
- Ability to assist with the coordination of design, contract documentation, and contract administration as well as to act as a liaison and coordinator for design and construction projects;
- Ability to review, analyze, assess and interpret plans, specifications, contracts and other materials.
- Skill in the operation of Microsoft Office Suite including Word, Excel, MS Project and Outlook.
- Demonstrated ability to deal effectively and tactfully while maintaining cooperative working relationships with a wide variety of internal and external contacts.
- Demonstrated ability to use manual and computer assisted drafting tools and equipment.
- Positive attitude and ability to interact positively with stakeholders, while excelling in customer service.
- Ability to exercise sound judgement and decision making.
Qualifications and Experience:
Graduation from an Institute of Technology with a Diploma of Engineering /Engineering Technology (or equivalent) with preference for Civil Engineering, including or supplemented by courses in project management, plus 3+ years related experience, or an equivalent combination of training and experience. Preference may be given to applicants with experience gained in large, complex and/or unionized environments. Project Management Professional (PMP) credential is an asset. Class 5 Drivers License for the Province of British Columbia.
Working Conditions:
Duties are performed in an office environment with .some field work, including construction site visits and inspections. Staff are expected to communicate regularly with residents and other customers to address technical requests.
The City of Richmond offers a competitive pay and benefits program, attractive incentives and a compressed work day schedule. If you are looking to make a difference, and to share our vision “to be the most appealing, livable, and well-managed community in Canada,” please submit your application by following the instructions below:
The City of Richmond uses an applicant tracking system for candidates wishing to view and apply for available career opportunities. For further information regarding position details and to apply, please visit our website at https://www.richmond.ca/city-hall/careers.htm.
We are accepting applications until February 14, 2024
The City of Richmond is an inclusive employer committed to employment equity objectives and invites applications from all qualified individuals. We thank all applicants in advance for their interest; however, only those under consideration will be contacted. If you are unsuccessful, please accept our appreciation for your interest. No telephone inquiries please.
This position is restricted to those legally entitled to work in Canada.
