Secretary at Gasoline Petroleum Services Co – Riyadh

We are seeking a highly organized and efficient Secretary to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 3 years of experience in a similar role and possess excellent communication and time management skills. The Secretary will be responsible for providing administrative support to ensure efficient operation of the office. The successful candidate will be a self-starter, capable of prioritizing tasks and working independently. This is an excellent opportunity for a motivated individual to contribute to a dynamic and growing organization.

Responsibilities:

1. Answer and direct phone calls
2. Organize and schedule appointments
3. Write and distribute email, correspondence memos, letters, faxes, and forms
4. Assist in the preparation of regularly scheduled reports
5. Maintain a filing system
6. Organizing and archiving files and preserving administrative documents and records.
7. Order office supplies
8. Book travel arrangements
9. Submit and reconcile expense reports
10. Provide general support to visitors
11. Act as the point of contact for internal and external clients
12. Liaise with executive and senior administrative assistants to handle requests and queries
13. Coordinate office procedures
14. Update contact information for employees, customers, suppliers and external partners.
15. Writing and prepare All reports that assigned from the line manager such as daily reports , weekly reports and monthly reports.
16. Carrying out any other tasks assigned by the line Manager.

Preferred Candidate:

1. Proven work experience as a Secretary or similar role
2. Familiarity with office organization and optimization techniques
3. High degree of multitasking and time management capability
4. Excellent written and verbal communication skills
5. Strong interpersonal skills
6. Proficiency in MS Office (MS Excel , MS Word and MS PowerPoint, in particular)
7. Attention to detail and problem-solving skills
8. Ability to work well under pressure and meet deadlines
9. Ability to prioritize tasks and handle multiple projects simultaneously
10. Ability to maintain confidentiality and exercise discretion