Senior Support Specialist, Grade F

Hofstra University is nationally ranked and recognized as Long Island’s largest private university
located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the
challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of
humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working
towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I
NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something
exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave
our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of
students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage
women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.

Position
Number: 899453

School/Division: School of Law

Description

Reporting to the
Senior Associate Dean for Finance and Administration, the Senior Support Specialist performs a full range of secretarial duties at a senior
level for the Senior Associate Dean for Finance and Administration and the Administrative Assistant to the Senior Associate Dean. The Senior
Support Specialist will also assist law school non-JD graduate program administrative directors with clerical tasks, as assigned by the
Senior Associate Dean.

Responsibilities include, but are not limited to:

• Field phone calls, answers emails, and organizes and
  orders office supplies.
• Coordinate the creation of spreadsheets and databases for use in tracking all check requests, purchase
  orders, contracts, and all other financial and budgetary paperwork.
• Prepare administrative forms and general
  correspondence.
• Schedule meetings and coordinates travel and conference arrangements.
• Review and prepare check requisitions
  for vendors, as well as purchase requisitions.
• Liaison with accounts payable and researches payments in banner and vendor files when
  questions arise.
• Review and prepare purchase order reports for fiscal year-end.
• Prepare check deposit forms for the law
  school and student journals.
• Liaison with the Provost Office and Contract Administration regarding contract
  submissions.
• Draft guest speaker contracts and vendor contracts when assigned.
• Process hiring of student research and
  teaching assistants and liaison with the Office of Student Employment when system issues arise that hold up the hiring
  process.
• Correct student timesheets in the University electronic time keeping system for approval and payroll
  processing.
• Coordinate set up of University electronic marketplace system for event registration and participant payments and
  prepares related deposit paperwork.
• Assist with updating alumni information in the University system and assist the Office of Career
  Services (OCS) as assigned.
• Perform other assigned duties not specifically identified above but which require the same degree of
  skill, professionalism and attention to detail which are normally included within the above job description.

Hours: Monday through
Friday 9:00 am to 5:00 pm.

Subject to Bumping

Qualifications

• Excellent interpersonal and
  organizational skills, required.
• Ability to exercise good judgement and discretion.
• Ability to work independently and
  perform detailed work with high accuracy.
• Proficient in Microsoft Office, Word and Excel.
• Willingness to learn Ellucian
  Banner and other content management systems.

Preferred Qualifications

• Knowledge of Ellucian Banner,
  Touchnet Marketplace, Chrome River, Symplicity, Blackbaud Raiser’s Edge NXT preferred.

Special
Instructions

Please include a resume, cover letter, and contact information for three (3) professional references along with
your application.

EEO Statement

Hofstra University is an equal opportunity employer, committed to fostering
diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse
community.

Salary/Salary Range
$49,111