Secretary at Gasoline Petroleum Services Co – Riyadh

November 22, 2023

Apply for this job

Job Description


Job Description

We are seeking a highly organized and efficient Secretary to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 3 years of experience in a similar role and possess excellent communication and time management skills. The Secretary will be responsible for providing administrative support to ensure efficient operation of the office. The successful candidate will be a self-starter, capable of prioritizing tasks and working independently. This is an excellent opportunity for a motivated individual to contribute to a dynamic and growing organization.

Responsibilities:

  1. Answer and direct phone calls
  2. Organize and schedule appointments
  3. Write and distribute email, correspondence memos, letters, faxes, and forms
  4. Assist in the preparation of regularly scheduled reports
  5. Maintain a filing system
  6. Organizing and archiving files and preserving administrative documents and records.
  7. Order office supplies
  8. Book travel arrangements
  9. Submit and reconcile expense reports
  10. Provide general support to visitors
  11. Act as the point of contact for internal and external clients
  12. Liaise with executive and senior administrative assistants to handle requests and queries
  13. Coordinate office procedures
  14. Update contact information for employees, customers, suppliers and external partners.
  15. Writing and prepare All reports that assigned from the line manager such as daily reports , weekly reports and monthly reports.
  16. Carrying out any other tasks assigned by the line Manager.

Preferred Candidate:

  1. Proven work experience as a Secretary or similar role
  2. Familiarity with office organization and optimization techniques
  3. High degree of multitasking and time management capability
  4. Excellent written and verbal communication skills
  5. Strong interpersonal skills
  6. Proficiency in MS Office (MS Excel , MS Word and MS PowerPoint, in particular)
  7. Attention to detail and problem-solving skills
  8. Ability to work well under pressure and meet deadlines
  9. Ability to prioritize tasks and handle multiple projects simultaneously
  10. Ability to maintain confidentiality and exercise discretion

Job Details

Job Location
Riyadh Saudi Arabia

Company Industry
Oil & Gas; Distribution, Supply Chain & Logistics; Real Estate

Company Type
Unspecified

Job Role
Secretarial

Employment Type
Full Time Employee

Monthly Salary Range
Unspecified

Number of Vacancies
3

Preferred Candidate

Years of Experience
Min: 3 Max: 10

Gender
Male

Degree
Certification / diploma



Source link