C-Level Executive Assistant at Odixcity Consulting

Job Description

Odixcity Consulting is Nigeria’s leading foreign outsourcing firm, specializing in human resources and procurement. We believe in delivering business solutions to groups, entrepreneurs, and SMEs.Job Description

We are looking for a C-Level Executive Assistant who will provide high-level administrative support to the CEO and other Executive Committee members.

Role Objective

Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.

Responsibilities

Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
Sustain a daily calendar of meetings and events.
Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
Arrange travel and accommodations for executives. Prepare expense reports.
Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
Excellent communication and time management skills; proven ability to meet deadlines.
Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
Manage the Executive's contacts
Assist in preparing and managing presentations and decks.
Be responsive to emails/texts/phone calls, with contact outside normal business hours
Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
Use discretion, confidentiality, and good judgment to handle C-Level matters.
Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
Complete adhoc projects as assigned – such as personal events and/or family needs.
Organize complex calendars and schedules; resolving any scheduling issues.
Ensure the CEO and President's time is aligned with their priorities through demonstrated understanding of the core business and by leveraging expert prioritization strategies.
Expand the capacity of these executives to be in many places at once by building relationships and trust with their key people and communicating as their proxy.
Increase the bandwidth of the CEO and President by anticipating needs and taking ownership of planning, executing, and delegating activities, creating an extra layer of accountability.
Maximize efficiency by building out systems and processes for increased organization and unified workstreams.
Enable the CEO and President to focus on the company mission through proactive engagement in and management of
Provide scheduling support for the CFO.

Qualifications

Bachelor's Degree required
Must have 10 years of related experience required in working in an executive assistant role supporting C-Level executives.
Must be a Male for gender balance
Must be living on the island or close to the island. Proximity is important.
Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Ability to communicate effectively and professionally.
Flexible hours as dictated by the needs of business for projects and meetings.

Preferred Attributes:

Business sense – has a strong business sense and can decipher priorities and make sound judgment calls when needed.
Commitment to excellence – perform duties at the highest level possible on a consistent basis.
Excellent communicator – able to interact with people of all levels in a confident, professional manner.
Demonstrate ability and temperament to work with sensitive information.
Team player – have team-oriented experience and approach.
Service focus – dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
Ability to think outside of the box with a sense of urgency.



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