Committee Clerk – Secretary – City of North Vancouver

April 2, 2024

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Job Description

North Vancouver 2015 

The Corporation of the City of North Vancouver

Committee Clerk – Secretary

Regular Full Time

The City of North Vancouver is the urban core of the beautiful North Shore and has a long-term vision to be “The Healthiest Small City in the World”, with five key priorities to be a City for People, a Resilient City, a Vibrant City, a Connected City and a Prosperous City.
The City Clerk’s Department requires a regular full-time Committee Clerk–Secretary.  You will provide a variety of support services to several internal and external committees, boards, commissions and public forums, including, but not limited to, the Board of Variance and City Council.  You will be responsible for coordinating special events and making meeting arrangements; preparing agendas and supporting materials; compiling a variety of meeting materials; providing assistance to internal and external stakeholders; taking and distributing minutes for various committees and meetings; and drafting correspondence and reports.  You will send notices to property owners and advise relevant parties of Council, Committee and Board of Variance decisions, ensuring that correspondence and documents are processed in accordance with applicable procedures and time limits.  In addition, you will provide assistance on procedural rules during such meetings and follow-up on actions and decisions of committees, boards and Council, as appropriate. 
You will possess significant work-related experience, excellent interpersonal and communication skills, and be able to work with considerable independence and minimal supervision.  A high degree of accuracy is required and you must be comfortable working within publishing deadlines.  You will also have the ability to deal effectively with the public, staff and community volunteers.  The ability to take formal minutes and to keyboard at a net speed of 50 wpm is required, along with a thorough knowledge of business English, spelling and punctuation, and proficiency in Microsoft Office.  Preference will be given to applicants with prior local government experience.  Knowledge of an electronic agenda process, and experience with scanning, filing and searching documents within an Electronic Document Records Management System, would be assets.
Shortlisted candidates may be required to complete standardized tests or exercises to demonstrate their applicable skills and knowledge.
$31.97 to $37.58 per hour
(Pay Grade 17 – January 2024 rates)
Hours of Work:
The City of North Vancouver currently works on a compressed work schedule of 8:30 am to 5:00 pm, Monday to Friday, with one scheduled day off (Monday or Friday) approximately each three-week scheduling cycle.  Committee Clerks may work a regularly scheduled shift between the hours of 8:30am and 11:00pm, Monday to Thursday.
If you are passionate about making the City of North Vancouver an even greater place to live, work and play, apply on-line through the Career Portal at by Friday, April 5, 2024.
Thank you for your interest in the City of North Vancouver.
We respectfully acknowledge that we live and work on the traditional and unceded territories of the Sḵwx̱ wú7mesh (Squamish) and Səl̓ ílwətaɬ (Tsleil-Waututh) Nations. Lonsdale Energy Corporation is committed to Reconciliation with these Nations, who have lived on these lands since time immemorial.
Posting:  2024-0044

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