[Hiring] Foundation Grants Manager @CALSTART

March 16, 2024

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Job Description

About Us:


For over 30 years, it’s been CALSTART’s mission to develop, assess, and implement large-scale, zero-emission transportation solutions to mitigate climate change and support economic growth. CALSTART works with businesses, organizations, governments, and communities to create real-life impact toward clean air and equitable access to clean transportation for all. CALSTART provides scientific, technical and policy support for regulatory development and clean technology and infrastructure acceleration.


About The Role:


CALSTART has an immediate opening for a highly motivated person who is passionate about improving air quality and mitigating climate change globally. The Foundation Grants Manager will provide grants management, coordination, support, and execution for foundation and corporate (philanthropic) grants, from initial application and proposal, through the approval process, and then through the end of the entire grant period and grant closure.


This team member will work closely with: the Lead Manager, Philanthropic Gifts and Grants Management; CALSTART’s US Policy and Drive to Zero staff and other CALSTART project teams; finance; contracts; funders; external grants management and program teams; and others to ensure that all required items including but not limited to grant proposals, grant budgets, grant reports, and grant financial reporting are completed consistently, accurately, professionally, on time, and within compliance for both funder and grantee guidelines.



CALSTART values transparency and strives to provide as much information regarding compensation as possible. The complete salary range for this role is $72,000 – $99,520. Pay for this role will typically be from $72,000 – $78,880 as we determine pay based on several factors, including but not limited to job-related skills, qualifications, experience, education, internal equity and other factors relevant to the job.

What You’ll Do:


  • Grants management and coordination for new and continuing or renewal grant proposals and applications.
  • Drafting and editing proposal narrative, formatting, proofreading, and providing guidance and support throughout the process.
  • Creating project and/or program budgets incorporating existing data, forecasting, analysis, and planning.
  • Seeking project team and funder approval while adhering to CALSTART’s internal and accounting guidelines.

Grant Reporting:

  • Coordinating, supporting, and executing grant reporting for existing and continuing grants.
  • Working cross-teams to gather, organize, coordinate, encourage, provide guidance, and edit or write grant reports.
  • Includes both narrative and financial grant reporting, tailored to individualized funder requirements nationally and internationally.
  • Proficient understanding of project and program budgets in relation to philanthropic funders and internal accounting teams.

Proofreading and Editing:

  • Implementation of proofreading, reviewing, editing, and polishing before each submission to a funder.

Grant Budgets and Expenditure Tracking:

  • Managing and providing support towards optimization of grant funds and expenditure tracking.
  • Incorporating revisions and reallocation requests as needed, including funder approval processes.
  • Ongoing budget forecasting to ensure timely spend down
  • Alignment between approved budgets and internal cost reports, as well as projections.

Other Day-to-Day:

  • Managing and/or coordinating day-to-day obligations of grants management.
  • Ensuring philanthropic funding needs are met across the organization.
  • Tasks may include ongoing communications, convening meetings, planning proposal concept, design, and execution.
  • Gathering information and preparing forms and requests for CALSTART’s internal operations.
  • Updating library and database documents, CRM entries, and other tools regularly and accurately.
  • Communicating and flagging irregularities or issues for Lead Manager and others as assigned.
  • Providing research and related analysis or summaries for potential funders and funding opportunities.

What You Bring To The Table:

  • Previous Foundation or Non-Profit experience is a must
  • Effective and efficient communication is crucial
  • Strong working knowledge and experience with writing, editing, grants budgeting, and expenditure forecasting and tracking are essential
  • Careful attention to detail as well as proven prioritization and organizational skills are critical for this role
  • Proven prioritization and organizational skills are critical for success in this role.
  • A passion for writing, editing, grants management, and CALSTART’s work would be a significant advantage

We understand that not everyone will match the above qualifications 100%. If your background isn’t perfectly aligned but you feel you would be a great addition to the team, we’d love to hear from you.


We’re a tight-knit team of world-class innovators, business minds, and change agents who believe passionately in our mission and put our team ahead of self. We are committed to the continued development and growth of our employees and invest in your success!


We care about your personal well being as much as your professional success and offer generous benefits to full time employees including: 100% company paid comprehensive health benefits for Medical, Dental, Vision, Short Term Disability, Long Term Disability and Life Insurance, Retirement plan with generous company contributions, FSA for Health and Dependent Care, 3 weeks of vacation time in the first year of employment, 11 paid company holidays, paid sick time, paid family leave, and more!


Our inclusive environment focuses on making decisions based on merit without regard to race, color, hair texture, gender, religion, age, nationality, social or ethnic origin, sexual orientation, gender identity, gender expression, LGBTQIA+ status, marital status, pregnancy, disability, genetics, veteran status, or any other characteristic protected by law.

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