Remote Accounting Specialist Job at Vatica Health

The Accounting Specialist plays a pivotal role in ensuring accurate and timely processing of payments to vendors, service providers, and employees. The position is responsible for the full scope of the accounts payable and payroll functions including, but not limited to, maintaining vendor relationships, matching invoices to contracts, recording transactions in the company’s accounting/ERP system, processing payments, processing payroll accurately and timely, and ensuring compliance with company policies and procedures in both areas. This position requires meticulous attention to detail, very strong analytical and critical thinking skills, excellent organizational skills, and the ability prioritize and be effective in a very fast-paced environment.

Responsibilities

• Receive, review, and process invoices from vendors, ensuring accuracy and completeness of supporting documentation and adherence with applicable contractual terms. Verify appropriate approvals and coding of invoices before entering them into the accounting system.
• Prepare and process payments through various methods such as checks, ACH transfers, and wire transfers. Maintain payment schedules and ensure timely disbursements to vendors while adhering to payment terms and deadlines.
• Maintain A/P vendor master files, including accurate contact information, payment terms, and tax documentation. Communicate with vendors regarding payment inquiries, discrepancies, and resolution of outstanding issues.
• Maintain accurate and organized records of invoices, payments, and other related documentation. Ensure proper filing and retention of records in accordance with company policies and regulatory requirements.
• Prepare and distribute reports on accounts payable aging, payment status, and other relevant metrics to management as needed. Provide insights and analysis on trends, variances, and areas for improvement.
• Process bi-weekly payroll, ensuring accuracy of data and compliance with required compensation guidelines.
• Respond to employee inquiries regarding payroll. 
• Complete and maintain state registrations for payroll tax withholdings and related employee reporting.
• Work with payroll vendor to ensure appropriate and timely completion of payroll tax filings.
• Handle employee expense reimbursement requests, review supporting documentation, and ensure compliance with company expense policies. Process reimbursements accurately and in a timely manner.
• Assist in month-end closing activities related to accounts payable and payroll, including reconciling accounts, preparing uploads and accruals, and generating reports or preparing schedules in Excel for management review.
• Ensure compliance with company policies, procedures, and internal controls related to accounts payable and payroll processes. Identify areas for process improvements and implement best practices to enhance efficiency and effectiveness.
• Support auditor requests for areas of responsibility.

Requirements

• Associates or bachelor’s degree in Accounting or Finance, or a minimum of 3 years of experience in relevant role.
• Proven experience in accounts payable, with a strong understanding of GAAP accounting principles and practices.
• Proficiency in ERP systems, with experience in processing payments and generating related reports. NetSuite experience highly desired.
• At least 3-5 years of payroll processing and payroll management experience. Paycom experience highly preferred.
• Proficient in Excel to create and maintain accurate schedules and useful reporting.
• Excellent attention to detail and accuracy, with the ability to multitask and prioritize workload effectively.
• Strong communication and interpersonal skills, with the ability to collaborate effectively with internal stakeholders and external vendors.
• Knowledge of relevant laws, regulations, and compliance requirements related to accounts payable and payroll processes.
• Ability to work independently with minimal supervision and demonstrate a high level of integrity and professionalism.

Benefits

WORKING AT VATICA HEALTH ADVANTAGES

Prosperity

• Competitive salary based on your experience and skills – we believe the top talent deserves the top dollar
• Bonus Potential (based on role and is discretionary) – if you go above and beyond, you should be rewarded
• 401k plans– we want to empower you to prepare for your future
• Room for growth and advancement- we love our employees and want to develop within

Good Health

• Comprehensive Medical, Dental, and Vision insurance plans
• Tax-free Dependent Care Account
• Life insurance, short-term, and long-term disability

Happiness

• Excellent PTO policy (everyone deserves a vacation now and then)
• Great work-life balance environment- We believe family comes first!
• Strong supportive teams- There is always a helping hand when you need it

The salary for a position is typically determined by multiple factors such as the individual’s qualifications, experience, skills, and location. The projected compensation range for the position may vary based on these factors and could range from $60,000 to $75,000 (annualized USD). However, this estimate represents just one aspect of our total compensation package offered.

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